Redmond Elementary Enrichment Classes: Policies and Procedures

 
PARENT CHAPERONS
STUDENT PICK-UP
STUDENT RELEASE WITHOUT SIGNATURE
ENROLLMENT
NON-STUDENT PARTICIPATION POLICY
PAYMENT OPTIONS
STUDENT BEHAVIOR
REFUND POLICY
CLASS SCHEDULE
MAKE-UP CLASSES
CANCELLATIONS
 

PARENT CHAPERONS

After school programs are allowed at Redmond Elementary due to PTSA sponsorship. Our PTSA insurance policy states that in order to run our programs at least one PTSA member (in addition to the instructors), approved by the school district to volunteer, must be present in each class.

Any parent who chaperons for all the classes for the session will receive one FULL scholarship for their child in that class. If we do not get a single chaperon to cover the session, then each parent will be required to chaperon for one class per session for each class their child is enrolled in.

It is the PTSA’s responsibility to ensure that each of our members adhere to these policies in order to protect our students, our PTSA and our After School Programs.

PARENT CHAPERON RESPONSIBILITIES

  1. It is mandatory to have at least one Parent Chaperon, who is a PTSA member, approved by the Lake Washington School District, to be present in each class.
  2. Each chaperon must be cleared by the Lake Washington School District in order to volunteer in any after-school program. You can pick up a volunteer application from the front office or go online to LWSD Volunteer Application. It generally takes two weeks for approval. Please make sure you give yourself time to be cleared before you are scheduled to chaperon.
  3. Parent Chaperons are accountable for their scheduled day/days to chaperone. It is their responsibility to find a district approved chaperon to cover for you if you cannot make your scheduled day(s). If the chaperon is not present, the class will have to be cancelled.
  4. Parent Chaperons must be 18. Siblings are allowed provided that they do not disrupt the class. You may bring a book, a laptop or no-noise toys to entertain them.
  5. Please do not use any school/classroom property. This includes netbooks, physical books, stationary, toys, project work, displays.
  6. Each week, instructors are required to have a printed copy of their roster and emergency contact information for each student. The Parent Chaperon will be present each week to assist with taking attendance and helping children use the restroom. They are not there to assist with teaching.
  7. For any student(s) not present in class without prior notification of absence, the Parent Chaperon will first check with the office if the child was absent for the day. If he/she was in attendance during the school day, the Parent Chaperon will contact the parent or confirm student status.
  8. Parent Chaperons must remain in the class until all students have been signed out by a parent/guardian, escorted back to the on-site Boys and Girls Club for aftercare or released without signature (4th and 5th graders only).
  9. The Office Staff will not be available to monitor the children or assist with the class.
  10. Building rules are still in effect after hours (no running in the halls, etc). Appropriate classroom behaviors are expected even after school. Please bring any behavior problems to the attention of the instructor and the PTSA.

STUDENT PICK-UP

  1. Parents that have children in Kindergarten-3rd Grade have two options:
    • Children can be signed out by parents immediately following the end of each class. 
    • Children who are enrolled in Boys and Girls Club after school care can attend Boys and Girls Club without sign-out.
  2. Parents that have children in 4th-5th Grade have three options:
    • Children can be signed out by parents immediately following the end of each class.
    • Children who are enrolled in Boys and Girls Club after school care can attend Boys and Girls Club without sign-out.
    • Children can be released from Enrichment Classes without signature. Please see next section titled "Release without Signature" policy for more information.
  3. Please respect the commitments of our instructors and PTSA Chaperons and arrive promptly for pick-up. Two late pick-ups may also result in a required withdrawal from class, without refund.
  4. Children will be released only to parents/guardians. If another adult is responsible for picking up your child, please send a note with your child to give to the class instructor and Parent Chaperon.

STUDENT RELEASE WITHOUT SIGNATURE

  1. Only children in 4th and 5th Grades are eligible to be released from Enrichment Classes without a parent signature. (Children in K-3rd Grades are not eligible for this option and must be signed-out by a parent/guardian or attend Boys and Girls Club.)
  2. Students in this program will be released after class without a parent/guardian signature. Students will not be provided supervision nor escorted outside following the end of each class. The Office Staff will not be available to monitor the children.
  3. All students in this program will be held to the same behavior standards that apply during the school day, as set forth in the Behavior Handbook as they leave the building by themselves.
  4. Parents are required to sign a waiver of liability online during registration and will receive an email confirmation of said waiver. The "Release without signature" option is not valid if a parent does not sign this waiver.
  5. The waiver of liability releases Redmond Elementary PTSA and Redmond Elementary School from all liability relating to injuries and/or property damage that may occur after releasing a student without signature. By signing this waiver, you agree to hold Redmond Elementary PTSA and Redmond Elementary School entirely free from any liability, including financial responsibility for injuries and/or property damage incurred following the end of Enrichment Classes, regardless of whether injuries are caused by negligence. You also acknowledge the risks involved in having your child(ren) released without signature after Enrichment Classes. These include but are not limited to walking home alone and crossing streets without crossing guards. You acknowledge that you and your child(ren) are participating voluntarily and that all risks are clear to you. By signing the waiver agreement you forfeit all rights to bring a suit against Redmond Elementary PTSA and Redmond Elementary School for any reason. In return, your 4th or 5th Grade student will be able to leave at the end of Enrichment Classes without being signed out by a parent/guardian.

ENROLLMENT

Registration will be on a first-come first-served basis. If a class receives more enrollments than there is space available, a waitlist will be established. Waitlists are filled on a first-come first-served basis. Open enrollment will end about two weeks after it begins or when maximum enrollment is reached, whichever is sooner. Students may only be enrolled in classes by their parent or guardian. New enrollments are not accepted after open enrollment has ended. Official confirmations will be sent.

NON-STUDENT PARTICIPATION POLICY

The Redmond Elementary PTSA programs accept non-Redmond Elementary students who reside within the Redmond Elementary attendance area (as determined by the Lake Washington School District) and are eligible to attend Redmond Elementary, but are either home-schooled or attend other area schools.  Eligible children may participate on a space-available basis.  In the event of over-enrollment, students enrolled at Redmond Elementary will be given first priority for slots, followed by students in the attendance area who are home-schooled.  Any remaining slots may be filled by other children in the community.  Non-Redmond Elementary students are subject to the same requirements and fees as those students who attend Redmond Elementary. Parents of Non-Redmond Elementary students are subject to the same Parent Chaperon requirements as those parents of those students who attend Redmond Elementary.

PAYMENT OPTIONS

Payment for classes can be made via PayPal with a credit card. 

If you are unable to pay online via credit card, payment can be made with a check. However, additional steps must be taken to pay by check after completing the online portion of the registration: 

  1. A check must be written for the correct amount payable to "Redmond Elementary PTSA". Any mistakes will result in an automatic cancellation of the online registration and the check will be returned.
  2. The check must be delivered with the completed Check Submission Form to the Redmond El front office (preferred) or to the child's teacher. The check must be received by the PTSA within 2 business days of registration. If the check is not received within 2 business days, it will result in an automatic cancellation of the online registration.
  3. The Enrichment Coordinator (enrichmentclasses@redmondelptsa.org) must be contacted via email with the child(ren)'s name, check number and total payment amount.

STUDENT BEHAVIOR

  1. All students will be held to the same “classroom” behavior standards that apply during the school day, as set forth in the Behavior Handbook.
  2. It is our hope that any behavior issues can easily be resolved by parents working in cooperation with instructors.
  3. In the event that a behavior issue cannot be satisfactorily resolved, the parent/guardian may be required to withdraw their student from an after school enrichment class, without refund.

REFUND POLICY

Refunds are based on when the cancellation is received. Cancellations received:

  • 2 days or less after last day of registration will receive a full refund.
  • 3 days or more after last day of registration, refunds are done at the discretion of the vendor at the vendors rate.
  • No refunds will be given after 60 days of initial class registration.
  • There are no refunds for missed classes. Snow days will be made up if possible.

CLASS SCHEDULE

Enrichment Classes are offered on a per program basis. They are only held when school is in session for a full day. Please navigate to "Enrichment Classes" on the left-hand menu to determine class meeting times and days.

MAKE-UP CLASSES

An individual class may be cancelled due to weather or unforeseen circumstances. Cancellations will be brought to the attention of all participants as soon as possible and a make-up class will try to be arranged. 

CANCELLATIONS

A program may be canceled in its entirety due to lack of enrollment or unforeseen circumstances. In this case, a full refund will be granted to all participants.